BOOKING TERMS AND CONDITIONS
Client’s Responsibilities
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1. The Client may make and receive such charges for admission to the Performance as the Client shall determine.
2. The Client shall use best endeavours to promote and advertise the Performance and shall consult with the Artist concerning such promotion and advertising. It is the Client’s responsibility to ensure that, at the Client’s cost, the Artist’s name is afforded due prominence on all advertising and publicity material, and Artist hereby authorizes Client to use any biography and likeness supplied by Artist.
3. The Client shall not use the Artist’s name or likeness for the endorsement of any product or service without the Artist’s written consent.
4. The Client shall ensure at the Client’s cost that any monies due to the Performing Rights Society in respect of the Performance are paid.
5. The Client shall disclose details of any known risks to the health and/or safety of the Artist during the Performance and will take the necessary steps to prevent or control such risks.
6. The Client shall ensure that the venue is in possession of an active Public Liability Insurance policy that covers any awards for damages to the Artist due to injury of the Artist or damage to the Artist’s property caused by the Client or the Venue's employees, agents, or guests.
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Artists’ Responsibilities
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7. The Artist undertakes to perform at the Performance(s) as agreed and the Client shall pay the Artist the agreed Fees.
8. The Artist will provide his/her own instrument and/or equipment unless otherwise agreed in writing.
9. The Artist shall comply with all rules, regulations and agreements relating to health, safety, welfare, first aid and fire prevention that may be in force at the Venue.
Joint Responsibilities
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10. Both parties acknowledge and agree that nothing in this Agreement shall create an employment relationship between the parties, and Artist shall pay Artist's own taxes including VAT and National Insurance contributions.
11. This Agreement shall be subject to the laws and the exclusive jurisdiction of the courts of the location of the Performance.
12. No party shall be liable for any failure to perform its obligations where such failure is as a result of Acts of Nature (including fire, flood, earthquake, storm, hurricane or other natural disaster), war, terrorist activities, death, illness or other incapacity certified by a properly qualified medical practitioner, epidemic, accident, civil commotion, order of Government or Local Authority having jurisdiction in the matter or changes in law. Any party asserting Force Majeure to negate liability shall have the burden of proving it and justifying that they took preventative action wherever possible to counteract the circumstance. If successfully proven, then the cancellation fees outlined in #14 shall be unenforceable.
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Payment Terms
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#13. Pricing and Additional Charges
Booking prices are determined by factors such as event type, date, performance duration, travel mileage, commissions, and other expenses. The initial quote will encompass all predicted fees, though the Artist may charge additional costs on the day of the event for unforeseen expenses like parking and tolls. Receipts will be issued for any extra expenses, which will be added to the remaining balance.
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#14. Cancellations
If the Client cancels the Booking, for whatever reason, the Client shall immediately notify the Artist of this in writing and pay the Artist a cancellation fee set in relation to the length of notice given prior to the date of the Booking:
- Less than 4 weeks’ notice: 100% of the booking fee plus any incurred expenses (minus any deposits paid).
- More than 4 weeks but less than 12 weeks’ notice: 75% of the booking fee plus any incurred expenses (minus any deposits paid).
- More than 12 weeks but less than 26 weeks’ notice: 50% of the booking fee plus any incurred expenses (minus any deposits paid).
- More than 26 weeks’ notice: 25% of the booking fee plus any incurred expenses (minus any deposits paid).
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If the Artist is unable to fulfil, or is delayed in fulfilling, his obligations under this Agreement owing to illness or other circumstances beyond the Artist’s reasonable control, the Artist shall inform the Client of this fact as soon as is reasonably practical. The Artist will use reasonable endeavours to provide a suitable replacement but will otherwise be under no further obligation to the Client and the Client will be under no further obligation to the Artist regarding the Fee. Such non-fulfilment or delay shall be deemed not to constitute a breach of this Agreement.
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#15. Late Payments
Final payment for all bookings is due no later than 48 hours following the booking date unless otherwise indicated on the invoice. Payments can be made in cash or via bank transfer. Overdue payments may incur additional fees. A payment is considered late if not received by 23:59 on the due date. If the deadline is not met, the Artist shall be entitled to charge the Client statutory interest, at 8% of the invoice total, plus The Bank of England base rate from the due date of payment, plus a fixed fee to cover debt recovery costs until payment has been received. This fixed fee is based on the amount of debt accumulated.
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- Up to £999.99 - £40 Charge.
- £1000 - £9999.99
- £70 Charge.
- Over £10000.00 - £100 Charge.
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This adjusted balance will be invoiced and is due by the date specified in the invoice.
General Terms
#16. Quotations
All quotes provided by the Artist will remain valid for 56 days from the date sent, unless otherwise agreed. The booking date will only be secured once the quote is accepted and the booking is confirmed.
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#17. Booking Confirmation
Upon acceptance of a quote, the Artist will issue a booking agreement including all required contact and booking information as well as terms and conditions specific to the booking. A booking will be considered to be confirmed in the event of any of the following:
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I. Booking Agreement Acceptance
Following receipt of the booking agreement, if the client states either verbally or in writing that they accept the terms set out in the Booking agreement, then the booking will be confirmed, and all parties will be bound by these terms.
II. Proceeding with the booking
If the client proceeds with the booking, i.e. further discusses the booking with no suggestion that they do not intend to go ahead with the booking, following receipt of the booking agreement, whether they have stated they accept the agreement either vocally or in writing, or not, this will be considered as agreement to be bound by the terms set out in the Booking agreement, and confirmation of the booking.
III. Payments
Any payment made following receipt of the booking agreement, whether this is a deposit, or the full balance of the booking fee, will be considered as agreement to be bound by the terms set out in the booking agreement, and confirmation of the booking.
#18. Confirmation Cooling Off Period
For every booking, there is a cooling off period of 7 days following acceptance of the booking agreement. During this time, the client can cancel the booking for free, and the cancellation terms outlined in #14 will be unenforceable.
#19. Set up and Pack Down
The Artist will set up and pack down all equipment provided to perform at a client’s event. Typically, setup and pack down of equipment takes no more than 30 minutes, in addition to the time needed to transport equipment to and from the performance area. For optimal conditions, the Artist requires unrestricted access to the performance space and a designated parking or loading area. If the client requests an earlier setup time, or later pack down time, the Artist reserves the right to impose an additional waiting fee.
#20. Regular Bookings and Residencies
The Artist may provide discounts for ‘regular bookings’ or ‘residencies.’ A ‘regular booking’ or ‘residency’ refers to a series of pre-scheduled bookings agreed upon in advance. Examples include a weekly booking every Saturday for six weeks, bi-weekly on Thursdays for three months, or monthly on the last Friday for six months. Such bookings must be formalized in a contract with specific terms and conditions and are eligible for the discount only when arranged consecutively as per a predetermined schedule. To qualify, clients must book a minimum of three evenly spaced sessions upfront. Cancelling any ‘regular’ or ‘residency’ booking could lead to the termination of the entire contract, invoking standard cancellation fees (refer to #14. Cancellations) or those specified in the contract. The Artist reserves the right to deny this discount when providing a quote.
#21. Dress Code
Unless specified during the booking process, the Artist will select an appropriate outfit for the event. If no dress code is communicated and the Artist is denied entry due to attire, this will be considered a cancellation, and the client will be responsible for the full booking fee (refer to #14. Cancellations).
#22. Set Length & Breaks
The Artist's standard performance consists of a 45-minute set followed by a 15-minute break, totalling 1 hour. This is flexible to suit the event, but any changes to this schedule must be agreed upon in writing in the booking agreement. The Artist reserves the right to adjust set or break lengths as needed.
#23. Performance Extension
If a client requests an extension of the performance, an additional charge will be agreed between the Artist and the Client. This fee will be payable in addition to any outstanding balance on the booking invoice and will be due no later than 48 hours following the booking date. The Artist reserves the right to refuse an extension of the performance.
#24. Incorrect Information
If the Artist is unable to fulfil a booking due to incorrect information provided by the client (such as date or time), this will be classified as a cancellation and the client will be responsible for the full booking fee (see #14. Cancellations).
#25. Damage Responsibility
During the event, the client is accountable for the conduct of their guests. If any equipment owned or supplied by the Artist is damaged by a guest, the client will incur a reasonable repair or replacement fee, along with a receipt once the repair or replacement is complete.
#26. Overtime Charges
Should the Artist be required to remain beyond the agreed performance times, an overtime fee of £22 per hour will apply. This fee does not include additional performance; any extra sets requested will be charged as stated in ‘#23 Performance Extension’.
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Last Updated 09-07-2025